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Dropbox: a simple way to sync files in the cloud

Posted on 16 Aug 2010 at 11:06

If you're looking for a simple way to synchronise files in the cloud and don't like the look of Microsoft SkyDrive, Jon Honeyball may just have the answer

A few months ago, I was looking around for a way to sync files between various computers.

I looked at SkyDrive from Microsoft and found its user interface to be almost unbelievably incomplete and nasty, requiring third-party tools to achieve any sort of usable integration with the desktop.

I found Microsoft SkyDrive's user interface to be almost unbelievably incomplete and nasty

Perhaps Microsoft is going to sort this out, given that SkyDrive is the cornerstone of its current Office 2010 online document-handling solution? You’d think that it might have decided to sort it out before the release of Office, but it seems not.

Around the same time I started looking at Dropbox, which you can download here. After a month or so of kicking this around and moving many tens of gigabytes of data into and out of the service, I’ve come to some conclusions.

What is Dropbox?

First, a description of what it is: Dropbox is an online service that stores files. The server side of it is essentially transparent to you during normal operations. You specify a point in your file directory tree that you want to be your dropbox, and any directories beneath that point, including all files they contain, are automatically included.

It’s important to note that your files stay on your own disk, too, just where you left them; what you’ve done is tell Dropbox to monitor that specific area of your hard disk and to send any changes up into the cloud, so if you’re using a laptop and you lose network connectivity, everything is still there on your hard disk.

Whenever you perform certain file actions (create, modify, delete and so on) within the Dropbox-monitored space, the changes are synchronised up to the online store.

You get the first 2GB of space for free, and if you want more you can rent it for $9.99/month (around £6.50) for 50GB, or $19.99/month (around £13) for 100GB. If you refer other people and they start using Dropbox, you’ll get a small free space increment as a gratuity or introduction fee: at 250MB per referral, this is a useful amount to add to your 2GB of free space.

Multiple computers

To make Dropbox work across multiple computers that you own, just install the software on each device and log into your account: each newly added machine automatically gets a download of the current server contents into the place that you’ve nominated on each machine to be Dropbox space.

Clearly, it wouldn’t be a good idea if all the machines on your local network had to send and receive via your office internet connection or home ADSL line, so any synchronisation takes place directly, machine-to-machine over the local network if it can see the other machines on the LAN.

This makes local synch very fast indeed, and saves on internet bandwidth. If you want to get to your files when you’re away from your computer, then there’s a full web interface into the remote store. Just log into the service and browse around your storage space.

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User comments

Really? Why?

"Clearly, it’s useless for disaster recovery..."

Sorry, did I miss something? Why can't I use DropBox as part of my disaster recovery plan in my small business?

I hold physical backups in case of drive failure, but the cloud option seems ideal in case of fire?

By ironbath on 18 Aug 2010

Cross-Platform Support

Dropbox also works well on Linux.

By emteec on 19 Aug 2010

Company not party to Safe Harbor scheme

The company haven't signed up to the US Government's Safe Harbor scheme to give customers the same right of data protection to them as the EU date protection laws. Be very careful if you choose to use them and are in the EU (as I would guess most PC Pro readers are).

By jbarnett on 19 Aug 2010

Binfer is a great option to send large files directly from computer to computer, without uploading to a server. You can send hundreds of files of any size with a simple drag and drop. Binfer will manage the transfers with auto resumes, encryption, notifications etc. Check it out: http://www.binfer.com

By dsf74 on 19 Aug 2010

I like DropBox

DropBox is a cool tool, and free!
http://bit.ly/DropBox_New_Account

By DBDude on 21 Aug 2010

Sharing favourite freeware utilities

I have a main machine and 3 laptops in use at home. I use a lot of freeware utilities so I use the free 2G dropbox account as the place where I save the latest copy of each installer (e.g. for VLC, Defraggler, CCleaner, Malwarebytes, WinPatrol, various browsers, etc.) - it doesn't matter which machine I happen to be on when I download the installer, in effect it's downloaded to all of them and I know that duplicates the waste of space but I find it a price worth paying. A shame schools are reluctant to use it to allow students to share documents (homework) between home and school instead of providing a cripplingly small email account.

By lemonstar61 on 23 Sep 2010

RE:Binfer

1GB/month free
$1.95/GB - too expensive when you consider the alternatives - I use Hamachi - free.

By lemonstar61 on 23 Sep 2010

RE:Binfer

1GB/month free
$1.95/GB - too expensive when you consider the alternatives - I use Hamachi - free.

By lemonstar61 on 23 Sep 2010

Yes

I just spent a few hours trying to view files I uploaded using Memeo Connect yesterday and failed. Realizing I was banging my head against a brick wall installed Dropbox on all of our machines and had it up and running in minutes. I bought packrat with 50Gb.

By revsorg on 19 Apr 2011

Sugarsync

Did you consider that at all? (Just out of interest).
I know it's all different strokes for different folks, but with the counter to Dropbox being Skydrive at the start of the article I thought you might through in its nearest competitor IMHO...

By gingerinc on 29 Apr 2011

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Jon Honeyball

Jon Honeyball

Jon is one of the UK's most respected IT journalists and a contributing editor to PC Pro since it launched in 1994. He specialises in Microsoft technologies, including client/server and office automation applications.

Read more More by Jon Honeyball

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