Real World Computing
Bullet proof
Later choices in the gallery contain the words "Heading 1" to "Heading 9" with the numbering pattern, and these will add the numbering pattern you choose to the "Heading 1" to "Heading 9" styles and will format any selected text with those styles. These options are the best for numbering an entire document as opposed to sections. Once you've chosen one of these options, when you change the level of a paragraph by pressing Tab or
At the bottom of the Multilevel List gallery is the option to "Define new multilevel list", which leads to a complicated dialog that lets you set the numbering scheme for all nine levels. Basically, you just click to select a level and then format that level with a number style ("1, 2, 3", "a, b, c", "i, ii, iii" and more), bullets or picture bullets, and an alignment for the number/bullet and the text. You can change the font, size or colour of the number/bullet or add prefix text, such as "Section", to a number or punctuation. A most useful button on the positioning section is "Set for All Levels...", which will cascade settings down to all the levels.
In the bottom left of this dialog is a "More>>" button, which expands the dialog by adding several new options to the right of the three sections. These options let you link list levels to styles; set starting numbers for each level, and specify whether the number/bullet is to be followed by a space or a tab character. I'd be wary about playing with these options until you're familiar with the operation of the basic dialog. Click "< One trick I like to use is to customise the legal numbering scheme (1., 1.1., 1.1.1.) to remove that extra dot at the end of each label since I much prefer the numbers to look like 1, 1.1, 1.1.1 and so on. I also tidy up the indentation to allow sufficient space at each level, so the numbers are completely hanging in the margin rather than running into the text. To save having to make these changes in every document in which you need them, make the changes and test them, and then delete all the text from the document and save it as a template to your personal or workgroup templates folder. Next time you need that kind of numbering you can create a new document from that template, and you're away to a flying start The last option on the dropdown menu for Multilevel Lists is Define New List Style, which brings up a modified version of the New Style dialog. Here you can set all the style properties for a List Style: Font, Size, Attributes, Colour, Number format, Indentation and so on. At the bottom left is the Format dropdown button that gives you even more control over the font and number formatting and allows you to assign the style to a shortcut key. For instance, you would click Format | Numbering to edit the prefix or punctuation suffix on any level or click Format | Font to set the embossed or double underline attribute. You can choose to save this style only in this document or in the template. If you store it in the template, all other documents based on this template can use this list style. This saves you having to recreate the style every time you need it and ensures your lists are consistently formatted across all documents. If you already have a Multilevel List defined in your document, you can convert its definition into a style by selecting your list, showing the Styles Task Pane
