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	<title>PC Pro blog &#187; etiquette</title>
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		<title>Should you be sacked for sending SHOUTY email?</title>
		<link>http://www.pcpro.co.uk/blogs/2009/09/04/should-you-be-sacked-for-sending-shouty-email/</link>
		<comments>http://www.pcpro.co.uk/blogs/2009/09/04/should-you-be-sacked-for-sending-shouty-email/#comments</comments>
		<pubDate>Fri, 04 Sep 2009 11:21:22 +0000</pubDate>
		<dc:creator>Christine Horton</dc:creator>
				<category><![CDATA[Newsdesk]]></category>
		<category><![CDATA[email]]></category>
		<category><![CDATA[etiquette]]></category>

		<guid isPermaLink="false">http://www.pcpro.co.uk/blogs/?p=7093</guid>
		<description><![CDATA[This week it was reported that a New Zealand woman was sacked from her job as an accountant at a healthcare company after colleagues complained that her emails were too &#8220;shouty&#8221;.  This was because of her tendency to write her emails in CAPITAL LETTERS.
Perhaps understandably, she thought that by using capital letters, her fellow employees [...]]]></description>
			<content:encoded><![CDATA[<p><a href="http://www.pcpro.co.uk/blogs/wp-content/uploads/2009/09/email-at-sign.jpg"><img class="alignright size-medium wp-image-7096" title="email-at-sign" src="http://www.pcpro.co.uk/blogs/wp-content/uploads/2009/09/email-at-sign-173x175.jpg" alt="Email sign" width="173" height="175" /></a>This week it was reported that a New Zealand woman was sacked from her job as an accountant at a healthcare company after colleagues complained that her emails were too &#8220;shouty&#8221;.  This was because of her tendency to write her emails in CAPITAL LETTERS.</p>
<p>Perhaps understandably, she thought that by using capital letters, her fellow employees would PAY MORE ATTENTION to her missives than if she used regular, lower case.</p>
<p>An employment tribunal also heard that Vicki Walker behaved &#8220;provocatively&#8221; by highlighting the <strong>REALLY IMPORTANT</strong> phrases in bold or red.  In one office-wide email presented as evidence she had typed in bold blue letters: &#8220;TO ENSURE YOUR STAFF CLAIM IS PROCESSED AND PAID, PLEASE DO FOLLOW THE BELOW CHECK LIST.&#8221;</p>
<p><span id="more-7093"></span></p>
<p>She did say ‘please&#8217; though, which I don&#8217;t think is shouty at all.  Mrs Walker said that it was &#8220;ridiculous&#8221; to describe the email as confrontational, arguing that she was only trying to ensure that her colleagues filled out their forms correctly.</p>
<p>So what is it that we find so offensive about receiving emails peppered with upper case, bright red, bold and underlined instructions? I&#8217;ll admit, I think it&#8217;s imbuing your own communiqués with a sense of urgency and importance they probably don&#8217;t deserve.</p>
<p>Regardless, Mrs Walker was awarded £7,000 ($17,000 NZD) after the tribunal found that she had been unfairly dismissed, as her employer had no email style guide, meaning employees couldn&#8217;t be certain about what kinds of communication were deemed unacceptable. But how many companies have email style guides?</p>
<p>Perhaps this may be the safest course of action for some companies.  According to the <em>Daily Telegraph</em>, over-familiar or misjudged emails to clients can costs firms tens of thousands of pounds in lost orders. Quite often I will receive emails from PR executives dotted with smiley/sad faces and even kisses. But I just put that down to them working in PR, and move on.</p>
<p>However, the folks at Microsoft reckon that breaches of unspoken internet etiquette can cost companies in terms of lost orders and offended clients. Last year it teamed up with a <a title="Daily Telegraph " href="http://www.telegraph.co.uk/finance/migrationtemp/2811767/Microsoft-goes-to-finishing-school.html" target="_blank">British finishing school to compose a ‘netiquette&#8217; guide</a> that explains what is &#8211; and isn&#8217;t &#8211; acceptable behaviour in the internet age.</p>
<p>Since the dawn of email there have been incidents where the recipient has misunderstood a sarcastic or flippant comment, particularly where that good old breakdown in communication happens somewhere over the middle of the Atlantic.</p>
<p>Common mistakes consist mainly of failing to separate personal messages from corporate communication. This includes sending over-familiar emails, making bad jokes (who hasn&#8217;t done that?) and flirting with clients online. Less fun that way, you&#8217;d imagine, but still a problem, apparently.</p>
<p>Email etiquette is clearly a minefield, which it appears companies will have to navigate very carefully.</p>
<p><strong>Christine Horton is editor of PC Pro&#8217;s sister site <a title="Channel Pro " href="http://www.channelpro.co.uk/" target="_blank">Channel Pro</a></strong></p>
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		<title>Email etiquette &#8211; rules 1 &amp; 2</title>
		<link>http://www.pcpro.co.uk/blogs/2008/09/25/email-etiquette-rules-1-2/</link>
		<comments>http://www.pcpro.co.uk/blogs/2008/09/25/email-etiquette-rules-1-2/#comments</comments>
		<pubDate>Thu, 25 Sep 2008 14:32:46 +0000</pubDate>
		<dc:creator>Tim Danton</dc:creator>
				<category><![CDATA[Software]]></category>
		<category><![CDATA[email]]></category>
		<category><![CDATA[etiquette]]></category>

		<guid isPermaLink="false">http://www.pcpro.co.uk/blogs/?p=3405</guid>
		<description><![CDATA[I&#8217;m optimistically titling this post &#8220;Email etiquette &#8211; rules 1 &#38; 2&#8243; in the hope that I&#8217;ll go on to work out the remaining xx over the next few days/months/years, because if there&#8217;s one thing I know it&#8217;s that the world isn&#8217;t very good at them.
Now there are already some sites that cover email etiquette, [...]]]></description>
			<content:encoded><![CDATA[<p>I&#8217;m optimistically titling this post &#8220;Email etiquette &#8211; rules 1 &amp; 2&#8243; in the hope that I&#8217;ll go on to work out the remaining xx over the next few days/months/years, because if there&#8217;s one thing I know it&#8217;s that the world isn&#8217;t very good at them.</p>
<p>Now there are already some sites that cover email etiquette, but as their advice tends to be along the lines of &#8220;DO NOT WRITE IN CAPITALS&#8221; I think it&#8217;s safe to say they&#8217;re not targeting the more experienced of users.</p>
<p>I&#8217;m starting off with a more complicated one: when you send someone an email, and they send you one back with the answer, do you reply to thank them? It&#8217;s a tricky one. Risk appearing rude and ungrateful, or adding to people&#8217;s considerable email burden.</p>
<p>My conclusion: reply, but be brief and don&#8217;t give them any reason to send you a reply back.</p>
<p>Number two is related: if someone sends you an email, but you know it&#8217;s going to take you a day to reply, do you ignore it until you can send a meaningful reply or send an immediate acknowledgement?</p>
<p>Again, I go for brief acknowledgement, but I know others disagree.</p>
<p>So what do you think? Am I alone in even pondering these things? Should I, just maybe, get a life? Feel free to send in your own email etiquette suggestions&#8230; and indeed various forms of verbal abuse.</p>
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