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Posted on August 3rd, 2009 by Tim Danton

Microsoft Office Outlook 2010’s new meeting request view

Microsoft Office Outlook 2010 meeting requestOutlook 2010 is undoubtedly the most changed of all the Microsoft Office 2010 applications, benefiting from the much-heralded Ribbon interface. Although my first reaction on seeing it was slight shock, as you’re presented with a mass of options when often all you want to do is Reply or Delete, I’m already seeing advantages.

Primary among these, so far as I’m concerned, is the new meeting request view. Not so much in the organisation phase – there are no major innovations there – but in the view that’s presented to invited members.

Before, you just got a simple message to say whether the meeting was clashing with another, and a small Calendar button so you could go and check, but now your day is actually integrated into the meeting request email – as per the screenshot above.

Suddenly it’s much easier to see whether or not you need to rearrange another meeting or if it’s just a reminder you popped there, and not a real meeting at all.

I’m now using Office 2010 as my main office suite, so if you’ve got any requests about topics for future posts then let me know. For example, I’ll be using the “Quick Steps” pane in anger over the next few days, and I’ll be interested to see whether it speeds up using Outlook… or just gets in the way.

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12 Responses to “ Microsoft Office Outlook 2010’s new meeting request view ”

  1. MysticMouflon Says:
    August 3rd, 2009 at 11:46 am

    The particular meeting request cited in this blog post is a great idea because it’s long overdue! I used to really like PC Pro but there’s only so many times I can read the same old features, even if they have been slightly rehashed.

     
  2. Tim Danton Says:
    August 3rd, 2009 at 11:54 am

    Hmm – I’m always happy to hear well-reasoned criticism of the magazine, but if you look at the issue right now as an example then you could hardly accuse us of rehashing old ideas. We work damn hard to get new ideas out there, and I think the guide to IT for children – timed for the summer holidays, note – is an excellent example.

    The second article, “Why bother with 64-bit Windows?” is the first time we’ve covered this topic in-depth (and note it’s backed up by proper benchmarks), and is timed to co-incide with the fact lots of people are thinking about the upgrade to Windows 7.

    Then we’ve got the Britain’s Top 10 Tech Celebs – which to my knowledge has never been done before.

    Finally, in PC Pro Business, we’ve got Steve Cassidy’s ten rules of building a small business network. Again, not something I’ve actually seen anywhere before.

    Obviously, sometimes we will revisit old favourites that need to be updated, but we’ll never “rehash” them but work out a new angle and write them from scratch.

     
  3. GillsMan Says:
    August 4th, 2009 at 7:57 am

    Interesting blog, and thanks for the screenshot, though as someone who’s currently doing the MCAS exams in the Office 2007 suite, it’s slightly galling to see this stuff already!! Seeing as you’re taking requests, I’d be really interested to know more about the conversation view, and particularly the ability to unsubscribe from round robin emails of no interest to you. How does that work? And can someone resubscribe to these emails if they suddenly become relevant again?

    PS – the magazine and podcasts are informative and actually interesting to read – can’t really agree with MysticMouflon I’m afraid.

     
  4. Tim Danton Says:
    August 4th, 2009 at 9:23 am

    Thanks GillsMan. I’m still forming my opinion of the conversation view – first impressions are that it’s an annoyance rather than a help – but I want to use it for a while before committing to this.

    In terms of how it works – you can right-click on a message and select Ignore. From that point on, all the messages related to that conversation are automatically deleted (though still accessible in Deleted Items).

    You can then go into Deleted Items and right-click on the message to deactivate the “ignore” command.

     
  5. Katie Lee Says:
    August 4th, 2009 at 9:34 am

    Does it do any of the things on my wishlist?

    http://blogs.telegraph.co.uk/technology/katielee/10101137/five_things_outlook_should_have_but_doesnt/

     
  6. Tim Danton Says:
    August 4th, 2009 at 9:51 am

    Hi Katie – the simple answer to your question is no, no, no, no and no – at least on first look for any of those features. Sorry!

    Clearly MS thinks tags are unnecessary when there are so many categories to play around with, and it’s stuck with the odd transparency effect for multiple calendar views (so you can “see through” to secondary calendars).

    I’ve always used signatures for the autotext feature you mention – surely far easier than trying to remember multiple keyboard shortcuts? Not so sure about the mailing list feature (I’ll have to try this later) but definitely no to comments on emails.

    Have you used OneNote though? Very good for dealing with projects like going through CVs, and Outlook can quickly create a new entry in OneNote. So you’d create a “CVs for writer” section and then be able to make searchable notes on each candidate.

    Sounds like a bit sledgehammer to break a nut, but effective.

     
  7. Keith Emmerson Says:
    August 4th, 2009 at 9:59 am

    Will they be updating OUtlook’s html reading capacity?
    Have they followed the advice of the Email Standards committee?

     
  8. David Wright Says:
    August 5th, 2009 at 5:57 am

    Does the conversation view actually thread the conversation properly? I’ve not been able to get a clear answer on it so far.

    Does it properly thread, so you can see which reply goes with which e-mail and when a conversation branches, the sub-threads of the conversation are correctly linked to each other, or does it just stuff the whole conversation under a single heading?

    This is one of the things I loved with the old mail clients (KMail, NacCIS etc.), which were sorely missing from Outlook, Thunderbird and Apple Mail.

     
  9. Tim Danton Says:
    August 5th, 2009 at 1:55 pm

    @Keith – could you direct me to the advice from the email standards committee?

    @David – I don’t think it’s going to be that clever, but I’ll dedicate another blog post to the conversation view at some point and make sure I cover its threading abilities.

     
  10. Nasssar Ali Says:
    August 19th, 2009 at 9:39 pm

    ok guys i need help i cant delete the messages in my inbox when i press the delete key all i get is a line across my msg i have right clicked on msge mostly done averything i think off

     
  11. Microsoft Office 2010: Word 2010’s print dialog | PC Pro blog Says:
    August 20th, 2009 at 3:52 pm

    [...] already blogged today about the excellent new meeting request view in Outlook 2010, so I hope you’ll forgive a second Office 2010 entry for the day. However, I had to share [...]

     
  12. Bill Bailey Says:
    August 25th, 2009 at 12:43 am

    Tim, Thanks for the insight on Outlook 2010. I’m curious whether MS has taken any cues from Xobni, specifically the integration with social networks, and the displaying of contact info, previous e-mails, attachments, etc. for the sender whose message is currently selected.

     

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