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Posted on September 25th, 2008 by Tim Danton

Email etiquette – rules 1 & 2

I’m optimistically titling this post “Email etiquette – rules 1 & 2″ in the hope that I’ll go on to work out the remaining xx over the next few days/months/years, because if there’s one thing I know it’s that the world isn’t very good at them.

Now there are already some sites that cover email etiquette, but as their advice tends to be along the lines of “DO NOT WRITE IN CAPITALS” I think it’s safe to say they’re not targeting the more experienced of users.

I’m starting off with a more complicated one: when you send someone an email, and they send you one back with the answer, do you reply to thank them? It’s a tricky one. Risk appearing rude and ungrateful, or adding to people’s considerable email burden.

My conclusion: reply, but be brief and don’t give them any reason to send you a reply back.

Number two is related: if someone sends you an email, but you know it’s going to take you a day to reply, do you ignore it until you can send a meaningful reply or send an immediate acknowledgement?

Again, I go for brief acknowledgement, but I know others disagree.

So what do you think? Am I alone in even pondering these things? Should I, just maybe, get a life? Feel free to send in your own email etiquette suggestions… and indeed various forms of verbal abuse.

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5 Responses to “ Email etiquette – rules 1 & 2 ”

  1. Alex Pepper Says:
    September 25th, 2008 at 3:22 pm

    It really depends on who sent me an email, if they’re important I’ll definitely send an acknowledgement!!!

     
  2. Gordon Paterson Says:
    September 26th, 2008 at 6:46 am

    If the email is marked urgent, or is urgent from the tone of the email than an acknowledgment is best.
    Next day response to a non-urgent email is normally acceptable.

     
  3. Tim Danton Says:
    September 26th, 2008 at 8:19 am

    @Alex Even though I’m not sure yours is morally right, I suspect it’s the best choice in terms of career!

    @Gordon – I think you’ve summed it up well there. Until someone comes up with something better, I think that’s my official answer to email etiquette rule #2.

     
  4. DBT Says:
    September 26th, 2008 at 1:14 pm

    In my work I send and receive a lot of e-mails… Most I receive are questions/querys/how to’s and most I send are simply responses.

    This being the case if I don’t tend to notice if I don’t get a “thank you” response.
    But I don’t mind if I see one pop up – I spend the day working through my mail from the oldest first, responding to each in turn, and if I see a thank you I think that’s nice and press delete.
    I’m more worries about them coming back with further questions!

     
  5. Qman Says:
    December 19th, 2008 at 5:37 pm

    Apparently, my boss received some guide in a training before and he somehow is convinced that using “quotation marks”, italics, bolds, underlines, borders, and all caps being rude… He said for me to consider it a warning not to use that with him. What an idiot! I can see about the all CAPS BECAUSE THAT”S THE EQUIVALENT OF SHOUTING! (Which I never do…) However, to be typographically correct, I often quote things that people say. If it truly happened, if HE him self said it, WHY can I NOT quote him as a reference…

    That warning that I got from him was very idiotic and doesn’t make any sense at all…

     

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